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Fall Semester Student Move-In

The Culinary Institute of America improved fall semester student move-in check-in by creating event zones using CrowdPass, streamlining the process. Students checked in seamlessly as they completed tasks at each station.

Culinary Institute of America

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The CrowdPass Features Used

Registration & QR Code

Students, family, and friends were able to register for each graduation ceremony via CrowdPass.

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Event Areas

CrowdPass hosted a custom event page to sell two types of graduation tickets. On the event host side, they used the ticketing dashboard to monitor ticket sales, revenue, and day-of-graduation ticket scans.

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Access Control & Check-In

The CrowdPass app was used to scan tickets to grant access into the ceremonies. Custom development by CrowdPass ensured that only individuals with the school’s email domain could purchase tickets.

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The Challenge:

  • Student Check-In, Access Control, Tracking of Check-Point Completion.
  • The Culinary Institute of America welcomed 900 students for the fall semester.
  • They needed to ensure the efficient monitoring of the move-in process.
  • Students had to navigate through six checkpoints, including the health tent, dorm key.
  • distribution, and dining hall pass issuance.
  • Ensuring completion of these checkpoints was a top priority for CIA.
  • They also sought to adopt an environmentally sustainable method for monitoring and tracking these procedures.

The Solution:

  • The Culinary Institute of America managed fall semester move-in with CrowdPass software.
  • They began by uploading an Excel spreadsheet with student details.
  • Dedicated event areas were established for each checkpoint.
  • On move-in day, the CIA used the CrowdPass app to scan students' QR codes.
  • CrowdPass recorded and updated the completion status of each checkpoint in real-time.
  • The system provided a live list of students who had completed each checkpoint.
  • This real-time tracking helped CIA identify areas with incomplete checkpoints for immediate attention.
  • It enabled more efficient staff allocation, ensuring a smooth move-in process.
  • The implementation significantly reduced paper waste, with all lists and tracking sheets stored electronically.